The mission of Volunteer Maine, the state service commission, is to foster and inspire community service and volunteerism to address critical needs in the State of Maine.
NOTICE: Regular Business Meeting
Friday, May 20, 2022
Maine Govt East Campus, 19 Elkins Lane Rm 110, Augusta, ME 04333
Virtually using this link: https://mainestate.zoom.us/j/89856384304
All business meetings are open to the public who may attend either in person or using the link above. If attending in person, note that all persons who will be physically present in Room 110 need to wear a mask as a sign of concern and respect for everyone in attendance.
The parking lot for 19 Elkins Lane faces the former Eastside Wellness Center and Harlow Building. Entrance to Elkins is through the Williams Pavilion. Use Arsenal Street to enter the campus.
This link shows the location of the building on the campus.
Map for Driving Directions
Public Comment: Anyone who wishes to participate in the public comment using technology is asked to register by sending an email to Service.Commission@maine.gov by 8 am on Friday, May 20, 2022. Individuals who will be present in the meeting room do not need to register.
Time Topic Leader 10:00 Swearing In Ceremony: Commission board members Portela 10:20 Public Comment Tilton-Flood Business Meeting 10:25 Call to Order Tilton-Flood 10:26 Welcome, Announcements, Agenda Adjustments
2. Quiz Answer
3. Announcements and Appreciations
4. Additions or Deletions to Agenda
5. Motion to approve Consent Agenda
Tilton-Flood Consent Agenda 10:36 A. Business Minutes
Moved that the minutes of the Commission meeting on April 15, 2022 be approved.
B. Executive Committee
Moved that the report of the Executive Committee meetings for May 3, 2022 be accepted.
C. Communications Task Force
Moved that the report of the task force meeting for May 10, 2022 be accepted.
D. Maine Service Fellows Advisory committee
Moved that the report of the May 10, 2022 meeting be accepted.
Planning and Future Initiatives 10:40 A. Maine Volunteer Foundation update
B. Mid-year update of Commission's 2022 workplan (see background materials below)
(Reports submitted are posted.)
10:45 A. Grant Selection and Performance
1. New AmeriCorps Planning Grant funding recommendations
2. AmeriCorps Continuation funding recommendations
a. Cost Reimbursement Grants
b. Fixed Amount Grants
3. Acknowledge contributions of reviewers
4. Report on grantees not continuing
11:00 B. Research and Evaluation
1. Report from May 18 meeting
11:10 C. National Public Policy Committees of states
1. States for Service
2. America's Service Commissions
11:20 D. Board DEI Subcommittee
1. June Sisgi Workshop for Board
Branham 11:30 E. Financial Reports for Qarter ending 3/31/2022 11:40 F. AmeriCorps (federal agency) update
11:45 G. Commission staff reports (items here are in addition to published reports)
1. Report from regional meetings with federal staff (May 18+19) - Crofton
2. Questions about published reports
Staff Focus on Mission Responsibilities 12:00 A. Grantee briefing on program use of grant resources, impact on community issue, and activities related to diversity, equity, and inclusion. (2 programs) UMCOA
Business Wrap Up 12:30 pm A. Check-in on hybrid meeting experience
B. Reminder: Next meeting - June 17. Complete meeting evaluation/feedback form.
- Reports & Drafts
To facilitate board communication and assure compliance with the requirements for public notice, all Volunteer Maine meetings and work sessions will be posted on this site's Calendar as well as the State of Maine Legislative Calendar.
Task Force chairs are asked to check the dates/times/locations for their groups and notify staff of any changes.
As Volunteer Maine adds new staff and commissioners, we hope this central posting will help us all avoid "double booking" and, at the same time, make communication with partners smoother.
1. Business meeting minutes: April 2022
2. Executive Committee meeting: May 2022
3. Grant Selection and Performance: May 2022
New Planning Grant Reports - Alpha Legal Foundation, Maine Dept. of Education
Continuations: Fixed Amount - Greater Portland COG, Maine Development Foundation
Continuations: Cost Reimbursement - UMaine Center on Aging, Trekkers, Town of Van Buren, Maine Street Skowhegan, Maine Youth Alliance
4. Communications: May 2022
5. Excellence and Expertise:
6. Research and Evaluation: May 2022
7. Maine Service Fellows: May 2022
Grant Programs Officer: Current
Program Development and Training Officer: Current
Communications Officer: Current
Program Officer for Volunteer Initiatives: Current
Office Administrator: Current
These items are either background for some of the discussions and/or at the Commission meeting or information on national or regional issues that may impact the Commission.
Commission office: Financial Report
Federal AmeriCorps Agency new Strategic Plan for 2022-2026
2022 Commission Workplan: MID-YEAR update from staff
Final policy on remote participation in Commission business meetings
- Commish's Quiz
More than a contest, this is part of the "in-service education" for Commission board members.
Commission Members should: email their response before 5 pm Thursday, May 19, 2022!
Send your answers to Service.Commission@maine.gov. All correct answers will be well rewarded at the meeting.
This Month's Challenge
Q: The federal AmeriCorps agency published its Equity Action Plan. In summary, what did it identify as the barrier to equity and what action does it plan to take to address the barrier? NOTE: there is text about action already taken. The quiz asks about future action.
Reference: AmeriCorps Equity Action Plan