The mission of Volunteer Maine, the state service commission, is to foster and inspire community service and volunteerism to address critical needs in the State of Maine.
NOTICE: Regular Business Meeting
Friday, September 20, 2024
Thomas College, Alfond Academic Center Rm 202, 180 West River Road, Waterville, ME 04901
AND
Virtually using this link: https://mainestate.zoom.us/j/89856384304
All business meetings are open to the public who may attend either in person or using the link above.
This link shows the location of the building on the campus. Parking is shown as the lot on the immediate left, visitor and general parking.
Driving Directions
Public Comment: Anyone who wishes to participate in the public comment using technology is asked to register by sending an email to Service.Commission@maine.gov by 5 pm on Thursday, September 19, 2024. Individuals who will be present in the meeting room do not need to register.
- Agenda
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Time Topic Leader 9:45 AM Oath of Office administered to new Commissioners and reappointed Commissioners TBA, Dedimus Justice 10:00 Public Comment Proulx-Curry Business Meeting 10:15 Call to Order Proulx-Curry 10:18 Welcome, Announcements, Agenda Adjustments
1. Introductions
2. Quiz Answer
3. Announcements
A. Reminder: Protocols for hybrid business meetings
B. Conflict of Interest awareness in Board actions
C. AmeriCorps Anniversary/Reunion event on 9/27
D. Federal Inspector General visit to Maine
E. Other
4. Appreciation(s)
5. Additions or Deletions to Agenda
6. Motion to approve Consent AgendaProulx-Curry Consent Agenda 10:30 A. Business Minutes
Moved that the minutes of the Commission meeting on June 21, 2024 be approved.
B. Executive Committee
Moved that the reports of the regular Executive Committee meetings on July 2, August 13, and September 3 be accepted.
C. Communications
Moved that the report of the regular Communications Task Force meeting on June 28, 2024 be accepted.
D. Climate Corps Task Force
Moved that the report of the regular Climate Corps Task Force meeting on August 21, 2024 be accepted.Planning and Future Initiatives 10:35 A. Foundation - Commission work plan approval Branham 10:45 B. Reorganization of Task Forces (retire Climate Corps, Maine Service Fellows, Excellence and Expertise; create Service Program Task Force) Proulx-Curry 11:00 C. Annual meeting calendar adoption Proulx-Curry 11:00 D. Other (any item arising from retreat) Proulx-Curry Focus on Mission Responsibilities 11:10 A. Commissioner Ambassador Reports on program visits Various members Business Reports
(Reports submitted are posted.)11:20 A. Public Policy
1. State legislation
2. Federal actions, implications, and Commission work - update if neededTiltonFlood
Proulx-Curry11:25 B. Grant Selection and Performance Task Force
1. Recommendations on funding awards for new AmeriCorps operating grants and planning grantsGuindon 11:30 C. Executive Committee
1. Interim director planProulx-Curry 11:35 D. Communications Task Force
1. ReportCopson for Lebson 11:40 E. Maine Service Fellows Advisory
1. Update if neededBranham 11:45 F. Climate Corps Task Force
1. Update if neededTBA 11:50 G. DEI Task Force
1. Update if neededBranham 11:55 H. Excellence and Expertise Task Force
1. Report on Maine Volunteer Leadership ConferenceVanSteenberghe 12:00 I. AmeriCorps (federal agency) update
1. UpdateCheesman 12:10 J. Commission staff reports (items here are in addition to published reports)
1. See posted reports including draft of Climate Corps progress report (below)
2. Briefing on accomplishments of summer college interns
3. Briefing on Green Energy Learning Cohort grantVarious staff Business Wrap Up 12:15 pm A. Check-in on hybrid meeting experience
B. Reminder: Next scheduled business meeting is October 2024.
C. AdjournProulx-Curry - Reports & Drafts
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Meeting Schedules
To facilitate board communication and assure compliance with the requirements for public notice, all Volunteer Maine meetings and work sessions will be posted on this site's Calendar as well as the State of Maine Legislative Calendar.
Task Force chairs are asked to check the dates/times/locations for their groups and notify staff of any changes.
As Volunteer Maine adds new staff and commissioners, we hope this central posting will help us all avoid "double booking" and, at the same time, make communication with partners smoother.
Minutes
1. Business meeting minutes: June 21 (the Commission does not meet in July or August)
2. Executive Committee meeting: July August September (regular mtg) September (special mtg)
3. Grant Selection and Performance: Competition reports --
AmeriCorps Rural State, Alpha Legal Foundation report from task force
AmeriCorps Planning Grants, reports are delayed and the task force will present at business meeting4. Communications: June 28
5. Public Policy: no report
6. Climate Corps: August
7. Maine Service Fellows: No report
8. Excellence and Expertise: No report
9. Transition: Report at meeting
Team Report:
Grant Programs Officer: Current
Program Development and Training Officer: June July Current
Climate Corps Coordinator: June July Current
Public Information Officer: Current
2024 Government Summer Interns:
Colin August Final Report
Mae JuneBackground
These items are either background for some of the discussions and/or at the Commission meeting or information on national or regional issues that may impact the Commission.
Climate Corps Report to the Governor's Office on Policy Innovation and the Future
Annual Meeting Calendar for Commission
MOU with Service Year for the Green Energy Learning Cohort
Climate Corps progress report (final draft)
Final policy on remote participation in Commission business meetings
- Commish's Quiz
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Commissioner Quiz
More than a contest, this is part of the "in-service education" for Commission board members.
Commission Members should: email their response before 5 pm Thursday, September 19, 2024!
Send your answers to Service.Commission@maine.gov. All correct answers will be well rewarded at the meeting.
This Month's Challenge!
What are the names and positions of the two new Commission staff?
Hint: There is a staff page on VolunteerMaine.gov