The mission of Volunteer Maine, the state service commission, is to foster and inspire community service and volunteerism to address critical needs in the State of Maine.
NOTICE: Regular Business Meeting
Friday, Mach 21, 2025
Maine Govt East Campus, 19 Elkins Lane Rm 110, Augusta, ME 04333
AND
Virtually using this link: https://mainestate.zoom.us/j/88425228824
All business meetings are open to the public who may attend either in person or using the link above.
The parking lot for 19 Elkins Lane faces the former Eastside Wellness Center and Harlow Building. Entrance to Elkins is through the Williams Pavilion. Use Arsenal Street to enter the campus.
This image of the location shows the building on the campus.
Map for Driving Directions
Public Comment: Anyone who wishes to participate in the public comment using technology is asked to register by sending an email to Service.Commission@maine.gov by 5 pm on Thursday, March 20, 2025. Individuals who will be present in the meeting room do not need to register.
- Agenda
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Time Topic Leader 10:00 AM Public Comment Shorty 10:05 AM AmeriCorps Program Briefing:>White Pine AmeriCorps Program Campbell Business Meeting 10:25 Call to Order Shorty 10:27 Welcome, Announcements, Agenda Adjustments
1. Introductions
2. Quiz Answer
3. Announcements
A. Reminder: Protocols for hybrid business meetings
B. Conflict of Interest awareness in Board actions
C. Staff appointments; Board resignations; task force chair appointment
4. Appreciation(s)
5. Additions or Deletions to Agenda
6. Motion to approve Consent AgendaShorty Consent Agenda 10:37 A. Business Minutes
Moved that the minutes of the Commission meeting on February 21, 2024 be approved.
B. Executive Committee
Moved that the report of the regular Executive Committee meeting on March 4 be accepted.
C. Service Programs Task Force
Moved that the report of the regular Service Programs Task Force meeting on March 11 be accepted.Planning and Future Initiatives 10:40 A. Update on federal issues
1. Executive Orders
2. OtherShorty, Crofton 10:50 B. Foundation -
1. Grant applications and general update
2. GSA planning committee progressBranham, Portela, Janczura 11:00 C. ASC Leadership Convening Report (Maine representatives) Lebson, Meuser 11:20 D. Other (if needed) Shorty Focus on Mission Responsibilities 11:25 A. Commissioner Ambassador Reports on program visits Various members Business Reports
(Reports submitted are posted.)11:35 A. Public Policy
1. State legislative issues
A. Meetings with district representatives of Members of Congress
B. Bills in the legislature: LD876 and LR1344
2. Federal funding and States 4 Service workTilton-Flood
Fortin-Trimble11:45 B. Grant Selection and Performance Task Force
1. Update if neededGuindon 11:50 C. Executive Committee
1. Report from special meeting on March 21Shorty 12:10 D. Communications Task Force
1. ReportLebson 12:15 E. Service Programs Task Force
1. Action: MSF policy on enrolled students serving in MSFPreecs 12:20 F. Institutional Effectiveness and Accountability
1. Call for membersBranham 12:25 G. Search Committee
1. UpdateShorty 12:35 H. Financial Task Force
1. Report from 3/17 meeting: Financial status, Debt collection letter status, Services by NRSC after move to MOCA, Status of state budget requestsShorty 12:45 G. AmeriCorps (federal agency)
1. UpdateCheesman 12:50 J. Commission staff reports (items here are in addition to published reports)
1. Status of staffing issues in Commission office
2. Update to Maine Service Fellows operations
3.Distribution of Exec Director tasks during interim
4. Other (if needed)Various staff Business Wrap Up 1:00 pm A. Check-in on hybrid meeting experience
B. Reminder: Next scheduled business meeting is April 18, 2025. Straw poll about attendance since it is the start of April school vacation.
C. AdjournShorty - Reports & Drafts
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Meeting Schedules
To facilitate board communication and assure compliance with the requirements for public notice, all Volunteer Maine meetings and work sessions will be posted on this site's Calendar as well as the State of Maine Legislative Calendar.
Task Force chairs are asked to check the dates/times/locations for their groups and notify staff of any changes.
As Volunteer Maine adds new staff and commissioners, we hope this central posting will help us all avoid "double booking" and, at the same time, make communication with partners smoother.
Minutes
1. Business meeting minutes: February 21
2. Executive Committee meeting: March 4
3. Grant Selection and Performance: Report at meeting
4. Communications: Report at meeting
5. Public Policy: Report at meeting
6. Service Programs: March 11
7. IEA: Report at Meeting
Team Report:
Public Information Officer: Current
Grant Officer: Current
Program Development and Training Officer: Current
Program Officer, Special Initiatives: Current
Background
These items are either background for some of the discussions and/or at the Commission meeting or information on national or regional issues that may impact the Commission.
- Commish's Quiz
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Commissioner Quiz
More than a contest, this is part of the "in-service education" for Commission board members.
Commission Members should: email their response before 5 pm Thursday, February 20, 2025!
Send your answers to Service.Commission@maine.gov. All correct answers will be well rewarded at the meeting.
This Month's Challenge!
Background: The Hall of Flags event each year celebrates National and Community Service Recognition Day. Representatives from AmeriCorps and other service programs across the state will share stories of impact with legislators, policymakers, and guests.
Questions: 1. Visit the Volunteer Maine SmugMug gallery to view photos of the event. How may programs can you name?
Answer Aids: We had a great turnout!