The mission of Volunteer Maine, the state service commission, is to foster and inspire community service and volunteerism to address critical needs in the State of Maine.
NOTICE OF PUBLIC HEARING ON REMOTE PARTICIPATION POLICY
Friday, September 10, 2021
10:00 a.m.
Maine Government East Campus, 19 Elkins Lane, Room 110, Augusta, ME 04333
Volunteer Maine, the Maine Commission for Community Service, will hold a public hearing to receive comments on its proposed policy to allow board members to participate in business meetings using technology and to allow members of the public to observe business meetings through remote means. The proposed policy can be accessed through this LINK.
Comments may be made in person or in writing. Written comments should be emailed before 5pm on September 9, 2021.
Please note, all persons who will be physically present in Room 110 need to wear a mask as a sign of concern and respect for everyone in attendance.
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NOTICE: Regular Business Meeting
Friday, September 10, 2021
Maine Govt East Campus, 19 Elkins Lane Rm 110, Augusta, ME 04333
All business meetings are open to the public. The building parking lot faces the former Eastside Wellness Center and Harlow Building. Entrance to Elkins is through the Williams Pavilion. Use Arsenal Street to enter the campus.
This link shows the location of the building on the campus.
Map for Driving Directions
Please note, all persons who will be physically present in Room 110 need to wear a mask as a sign of concern and respect for everyone in attendance.
The meeting will be streamed on zoom so interested parties may observe the meeting using this link (https://mainestate.zoom.us/j/88919094249 ).
- Agenda
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Time Topic Leader 10:20 Call to Order TiltonFlood 10:21 Welcome, Announcements, Agenda Adjustments
1. Introductions
2. Quiz Answer
3. Announcements and Appreciations
4. Additions or Deletions to Agenda
5. Motion to approve Consent AgendaTiltonFlood Consent Agenda 10:30 A. Business Minutes
Moved that the minutes of the Commission meeting on June 18, 2021 be approved.
B. Executive Committee
Moved that the reports of the Executive Committee meetings for July 6, 2021 and August 3, 2021 be accepted.
C. Grant Selection and Performance
Moved that the report of the Grant Selection and Performance Task Force meeting for August 27, 2021 be accepted.
D. Communications Task Force
Moved that the reports of the Communication Task Force meetings for July 14, 2021 and August 17, 2021 be accepted.
E. Excellence and Expertise Task Force
Moved that the reports of the Excellenc and Expertise Task Force meetings for July 7, August 4, and September 2, 2021 be accepted.TiltonFlood Focus on Mission Responsibilities 10:32 Maine Volunteer Foundation - Briefing on current Foundation activities Birney Business Reports
(Reports submitted are posted.)10:35 A. Executive Committee
1. Action on proposed policy for remote participation of Commissioners in business meetingsTiltonFlood Planning and Future Initiatives 10:45 Meeting schedule for October 2021 through June 2022
Action on retaining the routine business meeting date as the 3rd Friday of each month from 10 am to 1pm.
Meeting dates for November OR December and Feburary OR March may be cancelled once the schedule for federal grant submissions is known. That schedule determines when the Commission must consider and vote on grant awards.
2021 meetings: Oct 15; Nov 19 or Dec 17
2022 meetings: Jan 21; Feb 18 or March 18; April 15, May 20; June17TiltonFlood Business Wrap Up 10:50 pm A. Reminder: Commission retreat starts September 16 at 12:30 pm TiltonFlood - Reports & Drafts
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Meeting Schedules
To facilitate board communication and assure compliance with the requirements for public notice, all Volunteer Maine meetings and work sessions will be posted on this site's Calendar as well as the State of Maine Legislative Calendar.
Task Force chairs are asked to check the dates/times/locations for their groups and notify staff of any changes.
As Volunteer Maine adds new staff and commissioners, we hope this central posting will help us all avoid "double booking" and, at the same time, make communication with partners smoother.
Minutes
1. Business meeting minutes: June 18
2. Executive Committee meeting: July 6 and August 3
3. Grant Selection and Performance: August 27
4. Communications: July 14 and August 17
5. Excellence and Expertise: July 7, August 4, and September 1
6. Financial Reports: June 30, 2021
MCCS Team Report:
Grant Programs Officer: Current
Program Development and Training Officer: Current
Communications Officer: June July Current
Program Officer for Volunteer Initiatives: Current
Background
These items are either background for some of the discussions and/or at the Commission meeting or information on national or regional issues that may impact the Commission.
Proposed policy on remote participation in Commission business meetings LINK
- Commish's Quiz
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Commissioner Quiz
More than a contest, this is part of the "in-service education" for Commission board members.
Commission Members should: email their response before 5 pm Thursday, Sept. 9, 2021!
Send your answers to Service.Commission@maine.gov. All correct answers will be well rewarded at the meeting.
This Month's Challenge
The Commission now does a monthly webcast called "Issues." Bryan interviews key people about a breaking story related to a Commission activity. The September Issues focuses on the study about what happened to Maine's volunteer programs during COVID.
QUESTION: Who answered the survey and which Commissioners oversaw the project?
Hint: Answer is between minutes 10 and 17 of video.