Major projects completed
- Compliance monitoring visits for AmeriCorps member file reviews both on-site and remote<
- Meeting with Maine Energy AmeriCorps Program’s Executive Director to discuss program operations and staff turn-over
- Met with all Formula AmeriCorps Program Directors to assist with corrections to applications in eGrants
- Requested from Regional Office for a No Cost Extension in 18AFHME001 for Main Street Skowhegan, the amendment has been approved by the Federal Agency
- Grants Task Force meeting to discuss the RFP and grant selection process and policies
- Finance meeting with DAFS administrators and Maine Conservation Corps finance staff to resolve the Commission 1% invoicing process
- Attended and participated in ASC’s three-day grant convening training
- Meeting with Conservation Corps Program Director to discuss member enrollment issue due to technical issues with eGrants, the issue was resolved by bringing in the Regional Office for further assistance
- Attended and participated in the monthly State Service Commission Civic Reflection discussion
- Assisted with the monthly New Grantee training
- Meeting with the Volunteer Mississippi fiscal staff to discuss out cost reimbursement process for AmeriCorps programs and went over the benefits of using OnCorps as a grant management system
- Set up the funding codes for the continuations and new sub-grantees
- Adjustments to carryover in Advantage for Planning grants to Operational grants
- Processing of PER’s and reimbursement request for all AmeriCorps programs
- Working with the Secretary Specialist to get the fixed amount awards completed and contracts out for signatures
- Assisted Maine Conservation Corps with their ARPA request in eGrants
- Set up and processed a Delivery Order (DO) in Advantage for the Climate Corps position
- Review and approval of all Performance Measures and Q1 reports in OnCorps
- ARPA walk through with the ASN Staff for Competitive and Formula programs
- Attended and participated in the three-day FTLF class Federal Funding Academy for Federal Grants training
- Finalized contracts, sent them out for signature and began processing them in Advantage, DOE procurement and Purchasing Maine
Issues to be aware of
- Colby College has sent in their cost disallowance check and it will be processed next week
Major focus of effort for the next month
- Set-up of programs in the new OnCorps year
- Complete the contracts for all programs
- Preparing and processing the contracts for the programs that were on the waitlist, Main Street Skowhegan, Trekkers and Game Loft
- Finalize the ARPA funding amendments
- Continued an ongoing review and process of Periodic Expense Reports (PER’s), Periodic Income Reports (PIR’s), Aggregated Financial Reports (AFR’s) and Grantee Progress Reports (GPR’s) along with corresponding reimbursement requests
- Attending the AmeriCorps virtual Symposium