October 2022

The mission of Volunteer Maine, the state service commission, is to foster and inspire community service and volunteerism to address critical needs in the State of Maine.

NOTICE: Regular Business Meeting

Friday, October 21, 2022

Maine Govt East Campus, 19 Elkins Lane Rm 110, Augusta, ME 04333
AND
Virtually using this link: https://mainestate.zoom.us/j/89856384304 

All business meetings are open to the public who may attend either in person or using the link above.  

The parking lot for 19 Elkins Lane faces the former Eastside Wellness Center and Harlow Building. Entrance to Elkins is through the Williams Pavilion. Use Arsenal Street to enter the campus. 

This link shows the location of the building on the campus.

Map for Driving Directions 

Public Comment: Anyone who wishes to participate in the public comment using technology is asked to register by sending an email to Service.Commission@maine.gov by 5 pm onThursday, October 20, 2022. Individuals who will be present in the meeting room do not need to register.

Agenda
Time Topic Leader
10:00 Public Comment Tilton-Flood
Business Meeting
10:15 Call to Order Tilton-Flood
10:18 Welcome, Announcements, Agenda Adjustments
1. Introductions
2. Quiz Answer
3. Announcements and Appreciations
    A. Strategy for updating 2023 plan 
    B. Recognitions
4. Additions or Deletions to Agenda
5. Motion to approve Consent Agenda		 Tilton-Flood
Consent Agenda 
10:30 A. Business Minutes 
Moved that the minutes of the Commission meeting on September 16, 2022 be approved.
B. Executive Committee
Moved that the report of Executive Committee meetings on October 4, 2022 be accepted.
C. Excellence and Expertise Task Force
Moved that the report of the Excellence and Expertise Task Force meeting on October 5, 2022 be accepted.
D. Communications Task Force
Moved that the report of Communications Task Force meeting on September 20, 2022 be accepted.
E. Research and Evaluation Task Force
Moved that the report of the Research and Evaluation Task Force meeting on September 21, 2022 be accepted.		       
Planning and Future Initiatives   
10:35 A. Foundation update MVF board member
10:40 B. Grantee briefing on program use of grant resources, impact on community issue, etc. (Maine Conservation Corps, Skowhegan AmeriCorps Outdoors)  Program representatives
11:15 C. Report on Commission engagement with federal CEO, Micheal Smith, during Maine visit  Tilton-Flood, et al
Focus on Mission Responsibilities
11:25 A. Budget and funding applications for 2023 operations for approval
B. 2022 financials as of 9/30/2022		 Crofton
Business Reports
(Reports submitted are posted.)
11:35 A. Grant Selection and Performance Task Force
1. Funding recommendations for new Cllimate Corps Grants
2. Acknowledge peer reviewers and tech reviewers
3. Other		 Barrett
10:45 B. Research and Evaluation Task Force
1. Update from 10/19 meeting
2.Climate Corps local/state/national activity		 Haines,
Brewer
11:00 C. DEI subcommittee
1. Plan for progress over winter months		 Branham
 
11:05 D. National Public Policy Committees 
1. States for Service
2. America's Service Commissions		 Shorty
Crofton
11:15 E. AmeriCorps (federal agency) update
1. Update 		 Cheesman
11:20 F. Commission staff reports (items here are in addition to published reports)
1. Maine Volunteer Leadership Conference update
2. Other		 Various staff
Business Wrap Up
12:20 pm A. Check-in on hybrid meeting experience
B. Reminder: Next scheduled business meeting - 10 am, November 18.  
C. Adjourn 		 Tilton-Flood
Reports & Drafts

Meeting Schedules

View Calendar Notices Here

To facilitate board communication and assure compliance with the requirements for public notice, all Volunteer Maine meetings and work sessions will be posted on this site's Calendar as well as the State of Maine Legislative Calendar.

Task Force chairs are asked to check the dates/times/locations for their groups and notify staff of any changes.

As Volunteer Maine adds new staff and commissioners, we hope this central posting will help us all avoid "double booking" and, at the same time, make communication with partners smoother.

Minutes

1. Business meeting minutes: September 2022

2. Executive Committee meeting: October 2022

3. Grant Selection and Performance: October 2022
    Reports on Climate Corps grant application:
    Downeast Community Partners (recommended for funding); GP Council of Governments (not recommended for funding)

4. Communications:  September 2022

5. Excellence and Expertise: October 2022

6. Research and Evaluation: September 2022

Team Report:

Grant Programs Officer:  Current

Program Development and Training Officer: Current

Communications Officer: Current

Climate Corps Coordinator: Current

Program Officer for Volunteer Initiatives: Current

Office Administrator: Current

Background

These items are either background for some of the discussions and/or at the Commission meeting or information on national or regional issues that may impact the Commission.

Final policy on remote participation in Commission business meetings 

Commish's Quiz

Commissioner Quiz

More than a contest, this is part of the "in-service education" for Commission board members.

Commission Members should: email their response before 5 pm Thursday, September 15, 2022!

Send your answers to Service.Commission@maine.gov. All correct answers will be well rewarded at the meeting.

This Month's Challenge

Q: Maine Service Fellows program requires the host community provide two people to work with the Fellow. What are the 2 roles and the purpose of each?

Reference hint: https://volunteermaine.gov/serve-in-maine/service-fellows/service-fellows-sponsor