Supported Executive Director
- Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors.
- OIT Billing edits
- Processed invoices daily.
- Resolved payment and accounting issues with DAFS and vendors.
- Reconciled P-card expense reports.
- Outreach to Commissioners, consultants, and business partners.
- Commission retreat preparation
- Commission meeting minutes
- DEI reading assignments.
- DOE DEI Committee Meetings.
- DEI Ambassadors Training #4 and assigned homework.
- Researched billing records to resolve Advantage issues with DAFS.
- Ordered additional name badges
- Catering outreach, menu selection, and procurement
- Changed printer ink
- Added map links to itinerary for AmeriCorps CEO visit
- Extracted necessary financial data
- Venue procurement and outreach
Supported Grants Officer
- Approved PERS, Fixed Amount invoices, and prepared grantee invoices for approval.
- Outreach to grantees about Fixed Amount issues.
- Made 2022-2023 folders for grantees.
- Resolved issue with Trekkers program codes.
- Extensive inventory report of missing reimbursements
- DOE Procurement Approval and Advantage ME procurement
- Totaled FX invoice for 21-22 FX grantees to determine unexpended carryover
- Advantage modification and GR to unused USM contract to free funds for carryover
Supported Communications Officer
- Billing/Invoices and related outreach for printing, broadcasting.
- Paper Amendment and Advantage modification and GR for Blueberry Broadcasting
- Outreach and contract for The Zone Corp
- Made conference name cards for attendees
- AmeriCorps Induction set up and break-down
- AmeriCorps member check in, coordination at Induction event
- Outreach to all program directors
Supported Program Development and Training Officer
- Billing/invoices
Supported Climate Corps Coordinator
- Conference registration
- Forwarded mail to former climate corps staff
- Made sign in sheet, name tents, and gathered materials for Climate Corps breakfast.
Supported Program Officer:
- Venue and conference outreach
- Procurement research
Issues to be aware of:
N/A
Major focus of effort for next month:
The Office Administrator will become more familiar with basic accounting.
Prepared by Nathan McIvor, Office Administrator