Supported Executive Director
- Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors.
- OIT Billing edits
- Processed invoices daily.
- Resolved payment and accounting issues with DAFS and vendors.
- Reconciled P-card expense reports.
- Outreach to Commissioners, consultants, and business partners.
- Commission retreat preparation
- Commission meeting minutes
- DEI reading assignments.
- Board meeting prep
- DOE DEI Committee Meetings.
- Researched billing records to resolve Advantage issues with DAFS.
- Ordered additional name badges
- Venue procurement and outreach
- Calculated commissioner mileage match
- Participation Executive Committee strategy meeting
- P.O for Kennebec Journal RFP advertising
- DAFS outreach about dis-encumberance from previous grant cycles
Supported Grants Officer
- Increased workload of approving PERS, Fixed Amount invoices, and prepared grantee invoices for approval to deal with 2021-2022 grant cycle resolution.
- Outreach to grantees about Fixed Amount issues
- ARPA allocation support, calculation to resolve invoice problems
- Extensive inventory report of missing reimbursements
- DOE Procurement Approval and Advantage ME procurement
- Support to GPCOG
- DAFS outreach for Trekkers final approval documents
- Made Cooperative agreement and PJF for 2022-23 Game Loft AmeriCorps grant; related vendor outreach; signature chain
- Advantage modifications to GPCOG, Van Buren, and COA to resolve lingering payment issues
- Grantee outreach regarding OnCorps issues
- BPO/RQS for OnCorps 2022-23 contract; outreach to OnCorps to set up contract
Supported Communications Officer
- Billing/Invoices and related outreach for printing, broadcasting
- Blueberry Broadcasting paper amendments and Advantage processing
- Communications planning for remainder of the year
- Made PO for A/V invoice
- Advantage mod to A/V contract to release unexpended funds; GR for CT edit
- Outreach and contract for The Zone Corp
Supported Program Development and Training Officer
- Billing/invoices
- Survey data
Supported Climate Corps Coordinator
- Outreach to GPCOG and Downeast Partners
- Conducted interviews with GPCOG and Downeast Partners for Climate Corps planning grant consideration
- Prepared interview video files, wrote captions
Supported Program Officer
- Survey data
Issues to be aware of:
N/A
Major focus of effort for next month:
The Office Administrator will work closely with the Grants Officer to resolve issues and close out the 2021-2022 payment cycle in OnCorps for grantees.
Prepared by Nathan McIvor, Office Administrator