Office Administrator: July 2022

Supported Executive Director

  • Managed contracts Advantage ME for vendors.
  • Processed invoices daily. 
  • Resolved payment and accounting issues with DAFS and vendors.
  • Reconciled P-card expense reports.
  • Billing corrections.
  • Prepared materials for Commission meeting, calculated Commissioner car travel match funds.
  • Commission minutes for June 2022.
  • Commission minutes for May 2022.
  • Attended regular meetings for DOE's Diversity, Equity, and Inclusion Council. 
  • Outreach to Commissioners, consultants, and business partners.
  • June staff report.
  • DEI reading assignments.
  • DOE DEI Committee Meetings.
  • DEI Ambassadors Training #2 and assigned homework.
  • Created DO in Advantage for Snowman Printing.

Supported Grants Officer

  • Authorization forms for AmeriCorps grantees.
  • Approved PERS, Fixed Amount invoices, and prepared grantee invoices for approval.
  • Outreach to grantees about OnCorps reports issues.
  • Made 2022-2023 folders for grantees.

Supported Communications Officer.

  • Billing/Invoices and related outreach for printing, broadcasting.

Supported Program Development and Training Officer

  • NOGA documents and grant accounts codes support.
  • Helped sort and mail AmeriCorps member conference prizes.

Supported Climate Corps Coordinator

  • Posted staff report

Issues to be aware of:

Major focus of effort for next month:
The Office Administrator will become more familiar with basic accounting.

Prepared by Nathan McIvor, Office Administrator