Prepared by Jamie McFaul, Grants Officer
Major projects completed:
- Revised and updated the GPR instructions for Program Directors
- Prepared financial data for the report to the Commission
- Participated in the Commission Civic Engagement (monthly meeting)
- Attended ASC's Fiscal Officer training
- Finalized the contract for Maine Conservation Corps
- Created a match waiver request form in OnCorps for the current 2020-2021 fiscal year
- Assisted with the Member Conference Planning Committee to find a Keynote speaker
- Federal Grantee Progress Reports were submitted at the end of December for: 18ACHME001 and 18AFHME001 and 18ESHME001
- One on one training with MDF's Program Director about grantee progress report performance measures
- Attended and participated in the DOE's Diversity, Equity and Inclusion training
- Continued an ongoing review and process of Periodic Expense Reports (PER's), Periodic Income Reports (PIR's), Aggregated Financial Reports (AFR's) and Grantee Progress Reports (GPR's) along with corresponding reimbursement requests
- Multiple training sessions with Alfond Youth Center staff to review OnCorps timesheets, financial reporting, and grantee progress reports
Issues to be aware of:
- The Grants Officer was on FMLA during the period of November 13 - December 14, 2020
- Our nominations, Healthy Acadia/ Maine RecoveryCorps and Maine Campus Compact / Maine Partnership for Environmental Stewardship, will be two of the programs highlighted in America's Service Commissions' Innovative State Service COVID-19 Response Programs Publication at the end of the month
- Corrective action letters were sent to KVCAP and Colby College for member enrollment issues which could result in the disallowance of member costs
- Contract amendments will be made on behalf of Game Loft in order to transfer a TQT member slot and funding from Seeds of Hope; an amendment will also be made on behalf of KVCAP to allow for an adjustment in their Performance Measures
Major focus of effort for the next month:
- Ongoing review and approval of PER's in OnCorps in order to prepare to submit April FFR reports to the Federal Agency
- RFP process
- Finalizing close-out of Seeds of Hope and the Mid-Coast Conservancy
- Prepare for upcoming virtual financial monitoring of all operational subgrantees
- Continued an ongoing review and process of Periodic Expense Reports (PER's), Periodic Income Reports (PIR's), Aggregated Financial Reports (AFR's) and Grantee Progress Reports (GPR's) along with corresponding reimbursement requests