Office Administrator: August 2022

Supported Executive Director

  • Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors.
  • Processed invoices daily. 
  • Resolved payment and accounting issues with DAFS and vendors.
  • Reconciled P-card expense reports.
  • Billing corrections.
  • Attended regular meetings for DOE's Diversity, Equity, and Inclusion Council. 
  • Outreach to Commissioners, consultants, and business partners.
  • July staff report.
  • DEI reading assignments.
  • DOE DEI Committee Meetings.
  • DEI Ambassadors Training #3 and assigned homework.
  • Ordered office supplies
  • Researched billing records to resolve Advantage issues with DAFS.
  • Tax exemption for new vendor.
  • DAFS Outreach for applications to planning grant RFP.
  • Cross Cafe reservation and outreach
  • Outreach to Surplus (with submitted BP84 forms) to remove office equipment.

Supported Grants Officer

  • Authorization forms for AmeriCorps grantees.
  • Approved PERS, Fixed Amount invoices, and prepared grantee invoices for approval.
  • Outreach to grantees about OnCorps reports issues.
  • Made 2022-2023 folders for grantees.
  • Pulled NOGA and Funding chart for 20FXME001 for outreach with DAFS.
  • Resolved issue with KVCAP program codes.
  • Cooperative Agreements and PJFs for KVCAP, Trekkers, UMaine COA, and GPCOG's AmeriCorps service projects for current fiscal year.
  • DOE Procurement Approval and Advantage ME procurement processes KVCAP, Trekkers, UMaine COA, and GPCOG's AmeriCorps service projects for current fiscal year.
  • Reviewed grantee unexpended funds reports, calculated carryover amounts.
  • Planning grant contract corrections.

Supported Communications Officer.

  • Billing/Invoices and related outreach for printing, broadcasting.

Supported Program Development and Training Officer

  • Billing/invoices

Supported Climate Corps Coordinator

  • Posted staff report

Supported Program Officer:

  • Accounts payable

Issues to be aware of:

Major focus of effort for next month:
The Office Administrator will become more familiar with basic accounting.

Prepared by Nathan McIvor, Office Administrator