The mission of Volunteer Maine, the state service commission, is to foster and inspire community service and volunteerism to address critical needs in the State of Maine.
Notice of Regular Business Meeting
Friday, December 20, 2019
Maine Govt East Campus, 19 Elkins Lane Rm 110, Augusta, ME 04333
All business meetings are open to the public. The parking lot faces the Eastside Wellness Center and Harlow Building. Use Arsenal Street to enter the campus.
This link shows the location of the building on the campus.
Map for Driving Directions
Time Topic Leader 10:00 Public Comment Period Branham 10:10 Call to Order Branham 10:12 Welcome, Announcements, Agenda Adjustments
2. Quiz Answer
3. Announcements and Appreciations
-- Maine representative at annual state commission convening in February 2020
-- Recent Commission resignations
-- Recommendations for potential Commission nominees
-- Former Commission Chair's Memories (anniversary video)
-- Strategic Plan Tracking
4. Additions, Deletions, Changes to Agenda
5. Motion to approve the agenda
Branham Consent Agenda 10:22 A. Minutes
Moved that the minutes of the Commission meeting on November 1, 2019 be approved.
B. Executive Committee
Moved that the report of the Executive Committee meeting for December 3 be accepted.
C. Communications Task Force
Moved the report of the Communications Task Force meeting on November 13, 2019 be accepted.
Branham Business Reports
(Reports submitted are posted.)
10:23 A. Communications Task Force
1. Report from 12/11/2019 meeting
Tilton-Flood 10:30 B. Grant Selection and Performance
(see Report tab for background documents on all 5 items)
1. Policy update and changes for Commission action
2. AmeriCorps State Competitive continuation awards: Task force recommendations
3. Results of new AmeriCorps competition: Recommendations for actions on submitted proposals
4. Recognition of AmeriCorps Peer Reviewers
5. Results of Volunteer Generation competition for new grants: Recommendations for funding actions
Barrett 11:30 C. National Public Policy issues
1. Report from ASC committee
Crofton 11:35 Financial Oversight Task Force Burns 11:40 D. MCCS Staff
1. January - June: Major projects
2. Foundation update
11:45 F. CNCS Update Ostberg Planning and Future Initiatives 11:50 A. Commission Communications
Basecamp and website
Focus on Mission Responsibilities 12:10 No items for this meeting Business Wrap Up 12:15 pm A. Reminder: Complete meeting evaluation forms
B. Next meeting (January 18, 2020 -- Rm 110, MCCS Offices)
- Reports & Drafts
To facilitate board communication and assure compliance with the requirements for public notice, all MCCS meetings and work sessions will be posted on this site's Calendar as well as the State of Maine Legislative Calendar.
Task Force chairs are asked to check the dates/times/locations for their groups and notify staff of any changes.
As MCCS adds new staff and commissioners, we hope this central posting will help us all avoid "double booking" and, at the same time, make communication with partners smoother.
1. Business meeting minutes: November 1, 2019
2. Executive Committee meeting: December 3, 2019
3. Grant Selection and Performance meeting minutes: December 16, 2019
A. AmeriCorps. Alfond Youth Center (new), LearningWorks (continuation), Healthy Acadia (continuation), Maine Conservation Corps (continuation).
B. Volunteer Generation Fund. Catholic Charities (new), Alfond Youth Center (new), Midcoast Hunger Prevention Program (renew), Southern Maine Area Agency on Aging (renew), Window Dressers (renew).
5. Maine Service Fellows: no report
6. Financial Oversight: meeting 12/19
MCCS Team Report:
Grant Programs Officer: Current
Program Development and Training Officer: Current
Communications Officer: Current
Commission policies: Ethics, Conflict of Interest
Acknowledgement Form - All Commissioners are asked to review the policies above and then sign the acknowledgement form. If you did not submit the form to Maryalice at the November 1 meeting, please do so on December 20.
- Commish's Quiz
More than a contest, this is part of the "in-service education" for Commission board members.
Commission Members should email their response before 5 pm Thursday, December 19, 2019!
Send your answers to Service.Commission@maine.gov. All correct answers will be well rewarded at the meeting.
This Month's Challenge
Every seat on the Commission is designated as a representative of a one of the facets of Maine's volunteer sector. For representation that is critical to remaining a legal board, there are usually two seats so that - if someone resigns - that sector is still present.
Currently there are a set of vacancies and, among them, one sector is repeated (both people resigned) and represents a hole in representation. Which one is it?
Hint: See Executive Committee minutes for 12/3 and this is really a reminder to look at the list, the representation needed, and bring suggestions for the officers to pursue.