Office Administrator: June 2023

Supported Executive Director

  • Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors
  • OIT Billing edits
  • Processed invoices daily. 
  • RFA Selection Package procurement process
  • Resolved payment and accounting issues with DAFS and vendors
  • Outreach to Commissioners, consultants, and business partners
  • P-card expense report
  • OIT Billing corrections and outreach
  • DOE DEI Committee Meetings
  • Researched billing records to resolve Advantage issues with DAFS
  • Ordered office supplies
  • DAFS outreach about dis-encumberance from previous grant cycles
  • Staff Report
  • Checking invoices submitted to DAFS for payment against tracking sheet that observes balances and Advantage payout data
  • Completed payment tracking sheet for AmeriCorps grant reimbursements for quarterly reports
  • Prepared materials and room set up for Commission meeting
  • A/V at Commission meeting
  • Research for report on past billing and payment data
  • Meeting minutes
  • Submissions in MainePays system/troubleshooting w/ DAFS around MainePays
  • Purchased office supplies
  • Advantage GR request and CT modification for SISGI
  • TriState D.O. allotment issue - worked with DAFS and DOE Finance
  • Task tracking documents for SISGI

Supported Grants Officer

  • Proofed submitted grantee data in OnCorps
  • Processed fixed amount hours reports, PERs, and custom report invoices for all grantees
  • Grantee outreach
  • Supported grantees through OnCorps submission issues
  • Payment tracking for all OnCorps invoices

Supported Program Development Officer

  • VGF-related invoices
  • Putting back lapsed funds into SFY23-24 in Advantage

Supported Climate Corps Coordinator

  • Web postings
  • Travel reimbursements

Supported Maine Service Fellows Coordinator:

  • TriState staffing invoices