Supported Executive Director
- Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors
- OIT Billing edits
- Processed invoices daily.
- Resolved payment and accounting issues with DAFS and vendors
- Outreach to Commissioners, consultants, and business partners
- DEI reading assignments
- Staff reading assignments
- P-card expense report
- OIT Billing corrections and outreach
- DOE DEI Committee Meetings
- Researched billing records to resolve Advantage issues with DAFS
- Ordered office supplies
- DAFS outreach about dis-encumberance from previous grant cycles
- Staff Report
- Checking invoices submitted to DAFS for payment against tracking sheet that observes balances and Advantage payout data
- Completed payment tracking sheet for AmeriCorps grant reimbursements for quarterly reports
- Prepared materials and room set up for Commission meeting
- Meeting minutes for March's Commission meeting
- Submissions in MainePays system
- Purchased office supplies
- Statement to Unity College regarding banking confusion
- Unity Banking issue: working with team within DAFS
- Advantage GR request and CT modification for SISGI
- TriState D.O. allotment issue - worked with DAFS
Supported Grants Officer
- Proofed submitted grantee data in OnCorps
- Processed fixed amount hours reports, PERs, and custom report invoices for all grantees
- Grantee outreach
- Supported grantees through OnCorps submission issues
- Payment tracking for all OnCorps invoices
Supported Communications Officer
- Print job with Copy Center Plus for Climate Corps one-sheet
- A/V Training Sessions for future Commission meetings
- Worked with DAFS and DOE to revise Maine Association of Broadcaster/TriState expense data research between MainePays and Advantage
Supported Program Development Officer
- VGF-related invoices
Supported Climate Corps Coordinator
- Web postings
- Travel reimbursements
- YouTube video processing/captioning
Supported Training Officer:
- Worked with AmeriCorps grantees and DAFS Service Center to adjust Member Conference dues as needed
- OnCorps training
Supported Maine Service Fellows Coordinator:
- TriState staffing invoices
- Travel reimbursements
Professional Development:
Lectures, coursework, and exams for BUA 101: Accounting for Management Decisions, at the University of Maine, Augusta in order to improve accounting skills and knowledge; the course consists of a lecture and 2.5 hours of assignments every week.
Major focus of effort for next month:
The Office Administrator will continue maintenance of the reimbursement tracking sheet.
Prepared by Nathan McIvor, Office Administrator